How to Prepare and Organize for a Move

We all need to move homes at various points of our life. You may be preparing to move because you’re buying your first home, you’ve landed a great new job, or you’re relocating to another part of the state or country. Moving is a big task, but it doesn’t have to be stressful if you have a gameplan for the event. If you’re in the middle of the process of getting ready to move soon, you’ve come to the right place! We’ve helped thousands of Phoenix-area residents over the years with moves across the city and moves across the country. We have all the information needed to show you how to organize a move.

Preparing to Move: Getting Organized

The first thing to do when preparing to move out is to plan how you will keep yourself – and all moving-related documents – organized. Getting organized is important for several reasons. First, as you’re preparing for your move, you need one central location where you can quickly grab all moving-related items. Second, you need to set up your own schedule of what moving tasks need to be performed, and by when. And finally, you’ll want to make sure that important family documents are stored in a safe place so that you can easily find them at any time during your move.

We recommend you either get a binder for all moving-related information or create a folder on your computer to electronically store:

  • Your moving company contract
  • Emails between you and your moving company
  • A calendar that details all moving events
  • A copy of your new mortgage or lease documents

Having these documents all in one easy-to-access place will be helpful in the weeks ahead as you’re getting ready to move. Immediately before you move, add the following documents into your binder, or into a folder if you’ve been tracking your move electronically:

  • Passports
  • Birth certificates
  • Marriage certificate
  • Social Security cards
  • Immunization records (this is especially needed for children)

Make sure to bring both your moving binder and folder with you in your car when you move. Don’t pack this item. Having all of these important items in one, a safe place will help your mind ease as you undergo the big move. 

Preparing to Move Getting Organized

How to Prepare for a Move: Purging First

So many families arrive at their new homes after a move and unpack, only to realize they’ve moved things they no longer use, want, or need. That’s why we recommend all our customers purge through their belongings before moving. Most people have at least some stuff that they no longer use or need, and can get rid of. Depending on the items you identify to purge and their quality, you may be able to sell some of them at a garage sale, Facebook Marketplace, or Craigslist for some extra moving cash. Other items can be donated to charitable organizations such as Goodwill, Salvation Army, or your favorite local thrift shop.

How to Prepare to Move Out: Taking Inventory

Once you’ve purged, it’s time to take stock of what belongings you have that you’ll need to move. Create a list of items that need to be moved by room, and group them into categories such as:

  • Furniture
  • Appliances
  • Light items
  • Heavy items
  • Breakables
  • Exercise Equipment
  • Large safes/gun safes

Once you have an idea of how much you need to move, you’ll be better prepared to pack up your belongings or instruct us on what needs to be packed.

How to Organize a Move: Packing from Least Needed Items First

If you’re going to be packing your belongings on your own, you’re going to want to start a few weeks before you move. But you don’t want to pack essential items that you’ll need as you’re still living in your existing home too early. 

Start by packing those items that you won’t need to use between now and moving day, and gradually move closer to packing the necessities. Leave a small amount of clothing for you to wear the last week before your move, and consider getting takeout or using paper plates and plastic utensils the days before your move so you can pack up your entire kitchen with time to spare. 

Make sure that you properly package all items. This means taping all boxes at the top and bottom and wrapping up anything inside that is fragile with packaging paper or bubble wrap. Label all boxes with the items inside them so you can easily find what you need when you arrive at your new location. And remember, heavier items should be packed in the smallest boxes possible. By this time, you should have arranged for a moving company to transport your items. When you choose us, we can also pack your items, to take one more moving-related item off your to-do list. 

Planning for Your New Life

The distance you’re moving will dictate how simple or complicated this process will be. If you’re just moving within the Phoenix metro area, you’ll likely only need to prepare to live in your new apartment or house by:

  • Calling utility companies in advance to transfer or set up an account, and choose a day for service to start at your new home and turn off at your existing home.
  • Choosing an Internet/cable/telephone provider.
  • Selecting a home security provider.
  • Setting up trash and recycling services.

If you are moving long-distance, however, you’ll have considerable more tasks to complete, including:

  • Finding new doctors and a dentist for your family.
  • If you own pets, finding a new veterinarian.
  • Setting up a bank account with a bank in your new city, if your current bank isn’t located there.
  • If moving out of state, learning what you need to do to get a new driver’s license and to register your vehicles, and how quickly after arriving you need to do so.
  • If you have children, learning when and how to register them for school, and what documents you’ll need to provide the school in order to register them for classes.

Make sure to take detailed notes of everything you learn and discover in your moving binder, or store them in your moving folder on your computer.

Planning for Your New Life

Getting Ready to Move: The Big Day

Being organized throughout your moving process is extremely important because your moving day will be here before you know it! Make sure that you get plenty of rest the night before, and eat a big breakfast the morning of your move. You’ll need the energy! When the movers arrive, they will already have a prioritized list of what furniture to disassemble, and what to load up onto the moving truck first. The best way you can help is by being available to answer any questions they may have.

After the Move

After your move is when the real fun begins. You’ll be in your new home, and ready to unpack, organize your belongings, and decorate your new space. By this point, you’ll have realized how all of your careful and thoughtful planning contributed to a successful move, and you’ll be able to help guide a friend, family member, or coworker the next time someone in your life undertakes a move too. But, first things first – call us at 480.676.4833 for a free moving or moving and packing quote!